Hypothesis

The Subject: RetailHub Kenya, Nairobi-based Electronics Store

The Challenge: Lost KES 85,000 monthly due to inventory mismanagement, slow checkout process, and inability to track M-Pesa payments effectively.

The Solution: Implemented Webpinn POS, reducing checkout time by 70%, eliminating stock discrepancies, and integrating M-Pesa payments seamlessly - increasing monthly revenue by KES 120,000.

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Why Choose a WordPress POS System for Your Kenyan Business?

In Kenya's fast-paced retail environment, efficiency is everything. A WordPress Point of Sale (POS) system that integrates with WooCommerce bridges your online and physical store operations, creating a unified system for sales, inventory, and customer management.

Webpinn POS is specifically built for the Kenyan market, with native M-Pesa integration and features designed for local business needs.

The WooCommerce Advantage

By building on WooCommerce, Webpinn POS uses your existing product catalog as its foundation. This means:

• No duplicate data entry
• Automatic inventory sync between online and offline sales
• Unified reporting across all channels
• Seamless integration with your existing WordPress website

Why M-Pesa Integration Matters

With over 30 million M-Pesa users in Kenya, accepting mobile money isn't optional—it's essential. Webpinn POS includes built-in M-Pesa support, allowing you to:

• Accept payments directly through the POS
• Record M-Pesa deposit codes during cash reconciliation
• Track mobile money transactions alongside cash and card payments

Core Features That Power Your Business

Sales Management

Webpinn POS makes selling effortless with an intuitive interface designed for speed:

• Multiple Payment Options: Accept Cash, M-Pesa, and Card payments
• Flexible Discounts: Apply fixed amount or percentage discounts instantly
• Customer Integration: Add new or existing customers to each sale
• VAT Compliance: Generate VAT-compliant receipts with customizable tax options
• Export Capabilities: Export sales data to Excel with flexible date filters

Customer Management

Build lasting relationships with a comprehensive customer database:

• View complete customer lists with purchase history
• Track individual customer spending patterns
• Export customer data for marketing campaigns
• Create loyalty programs based on purchase behavior

Reports & Analytics

Make data-driven decisions with clear, actionable insights:

• Daily sales reports with customizable date ranges
• Top-selling product identification for smart inventory management
• Automatic low-stock alerts to prevent stockouts
• Export reports to Excel for deeper analysis

Advanced Stock Management

Go beyond basic inventory tracking:

• Loss Logging: Record lost items with reasons for accurate accounting
• Theft Recording: Maintain accurate inventory counts by logging stolen items
• Vendor Transfer: Enable consignment sales by allowing other vendors to sell your products

Exchanges & Refunds

Handle returns professionally and efficiently:

• Process exchanges against original receipts
• Manage partial or full refunds with ease
• Automatic stock updates for all returned items

Cash Reconciliation

End-of-day accounting made simple:

• Log opening cash float for each shift
• Record cash banked and M-Pesa deposits at closing
• Upload photos or PDFs of bank deposit slips
• Automatic calculation of cash shortages or overages

Pricing & Investment

Hardware Options (Sold Separately)

• Barcode Scanner: KES 5,000
• Thermal Printer: KES 5,000

The license cost does NOT include hardware. These are optional purchases based on your business needs.

System Requirements

To use Webpinn POS, you need:

• A self-hosted WordPress website
• WooCommerce plugin installed and activated
• Webpinn POS uses your WooCommerce products as the inventory foundation

Frequently Asked Questions

What do I need to use Webpinn POS? You need a self-hosted WordPress website with the WooCommerce plugin installed and activated. Webpinn POS uses your WooCommerce products as the foundation for its inventory.

Is this a subscription or a one-time payment? We offer flexible subscription options to suit your needs. Choose between monthly (KES 700) or yearly (KES 8,000) subscriptions, which include continuous updates and support.

Can I use it on multiple websites? Each license key is valid for a single website installation. If you wish to use Webpinn POS on multiple sites, you will need to purchase a separate license for each one.

What kind of support is included? Our Monthly and Yearly license plans include access to technical support for the duration of your subscription. We're here to help with setup, troubleshooting, and any questions about the plugin's features.

Does it work with M-Pesa? Yes! Webpinn POS has native M-Pesa integration, allowing you to accept mobile money payments and record M-Pesa deposit codes during cash reconciliation.

Can I track inventory across multiple locations? Yes, with the Vendor Transfer feature, you can manage consignments and track inventory across different locations or vendors.

What happens to my stock when I process a refund? Stock is automatically updated when you process exchanges or refunds, ensuring your inventory counts remain accurate.

Can I export my sales data? Yes, you can export sales data and customer lists to Excel with flexible date filter options for external analysis or accounting purposes.

Monday Morning Checklist

• Install WordPress and WooCommerce on your hosting
• Add your products to WooCommerce
• Purchase and activate Webpinn POS license
• Configure payment options (Cash, M-Pesa, Card)
• Set up VAT and tax options
• Train your staff on the POS interface
• Test the system with sample transactions
• Set up low-stock alerts for critical products

Ready to Transform Your Retail Operations?

Webpinn POS is built specifically for Kenyan businesses, with the features you need and the local payment integration that matters.

Start Your 7-Day Free Trial

Need help getting started? Contact our team for personalized setup assistance.